Bylaws

The Emirati League against Epilepsy (ELAE) chapter is a professional organization of the International League against Epilepsy (ILAE) for health care providers, scientists and technologists involved in the diagnosis, treatment and research of epilepsy in United Arab Emirates (UAE). The Emirates League Against Epilepsy is a chapter of the International League Against Epilepsy. The ILAE is a federation of over 100 Chapters around the world. There is only one Chapter recognized per country, and each has its own Constitution and Bylaws and its own President and officers, elected by individual members of each chapter. The International League Against Epilepsy (ILAE) was founded in 1909 with the objective to advance and disseminate knowledge about epilepsy, to promote research, education and training and to improve services and care for patients, especially by prevention, diagnosis and treatment, supporting the development of International chapters, in accordance with proper guidelines governed by international bodies. To that extent, the ELAE Committee, is an extension of the international bodies vision to be recognized worldwide for its clinical leadership. This document supplements ELAE by providing a tool to the ELAE Board members and the ELAE members to maintain a strong transparency as an important ELAE functionary in various roles and responsibilities.

The name of the organization is “Emirati League against Epilepsy” and will hereafter be called by its abbreviation “ELAE”. The office will be located in Dusseldorf Business Point – Office Suite #907, Al Barsha 1 – Dubai, UAE.

The objectives of the ELAE are to:

 

  1. To ensure implementation of standards of epilepsy care and education in UAE
  2. Promote the exchange of medical and scientific information related to epilepsy
  3. To provide a nation-wide education and training to all health care providers in various aspects of epilepsy
  4. To collaborate with the regional chapters of the Commission of the Eastern Mediterranean Affairs (CEMA) in the areas of education and research
  5. To advance professional epilepsy care in UAE to internationally accepted standards
  6. To educate the general public in UAE about epilepsy and its management and to organize educational forums targeting patients and their caregivers
  7. To lobby with governmental agencies for comprehensive coverage of medical and surgical requirements of patients with epilepsy and to advocate setting driving regulations for patients suffering from epilepsy
  8. To arrange congresses, forums and educational and research meetings as deemed necessary
  9. To attract local neurologists to participate actively in all chapter’s activities and to encourage meetings participation opportunities at local, regional and international levels.
  10. To promote research and surveys in the field of epilepsy and its related subjects.

The English language shall be the official language of the Association. Other languages may be included as official languages, if considered appropriate and beneficial to the members of the Association.

Section I. Membership Eligibility

 

ELAE membership is available to every qualified physician and any other health- care professional who is particularly interested in the field of epilepsy, in full compliance with the prevailing regulations and the bylaws.

 

  1. Adult and pediatric neurologists, neuroradiologists, neurosurgeons, internists, pediatricians, family physicians, neuropsychologists, neurophysiologists, and research scientists interested in the field of epilepsy can apply for membership in the ELAE
  2. Membership fees are set at a yearly fee of 100 AED

 

Section II. Membership Benefits

 

ELAE membership offers the below benefits:

 

  • ELAE Membership number are assigned and the membership number will be eligible for discounted rates at all ILAE activities
  • Vote for the executive committee Priorities to attend ELAE activities at a discounted rate
  • The opportunity to chair sessions in ELAE activities and to actively participate in scientific committees related to the member’s experience and academic interest.

Section I. Officers of the Executive Committee

The executive committee shall be in charge of the management of ELAE. The committee comprises of:

 

1. President
2. Vice President
3. Secretary
4. Treasurer
5. Two ELAE members
6. Past President when applicable

 

Members of the ELAE shall meet and elect the Executive Committee. Members of the executive Committee will be elected for a four years period. The Executive Committee will be composed of:

 

  1. President
  2. Vice President
  3. Secretary
  4. Treasurer
  5. Three members
  6. Past President

 

Section II. Executive Committee Election and Terms in Office

 

Members of the ELAE as mentioned in Article-5 section 2, shall meet and elect the Executive Committee through voting. Members of the executive Committee will be elected for a four years period.

 

Election Criteria:

 

  • Prior to the election, a letter should be sent to all members of the ELAE specifically informing them of the date and location of the election.
  • Any member can apply for a specific position in the executive committee.
  • The voting will be held by open vote.
  • The applicant with the highest number of votes will be elected for that position. In case of a tie, the more senior candidate will be elected.
  • If an elected member of the Executive Committee is unable to persevere in his/her position, new election for the specific position will be held.

 

Section III. Duties of Executive Committee Officers

 

I. Duties of President

 

The President shall be the Chief Executive Officer of the ELAE and chairperson of the Executive Committee. The President shall supervise and control all the business and affairs of the organization in accordance with the statues and these bylaws and preside at all meetings of the organization. The President shall sign with any other proper officer of the organization authorized by the Executive Committee, any deeds, mortgages, bonds, contracts, or other instruments which may be lawfully executed on behalf of the organization, except where the signing and execution thereof shall be expressly delegated to some other officer or agent of the organization, or shall be required by law to be otherwise signed and executed; and, in general, he or she shall perform all duties incident to the office of President. He or she shall appoint special task force committees and commissions in unlimited numbers in consultation with the Executive Committee.

 

II. Duties of Vice President

 

The Vice-President shall perform any duties assigned to them by the President or Executive Committee.

 

III. Duties of Secretary

 

The Secretary-General shall perform any duties assigned to them by the President or Executive Committee.

 

The Secretary General shall:

 

a) Keep the minutes of the meetings of the Executive Committee
b) Monitor and ensure that all notices are duly given in accordance with the provisions of these bylaws.

 

IV. Duties of Treasurer

 

The treasurer shall perform any duties assigned to them by the President or Executive Committee.

 

The treasurer shall:

 

c) Have the custody or oversight responsibility for all funds and securities of ELAE, the receipt and recording of contributions and funds due and payable to the organization from any sources whatsoever, and the depositing of all of these monies in the name of the Organization in depositories that are selected by the Executive Committee.

d) The Treasurer will also prepare the budget and coordinate all economic aspects related to the activities of the ELAE.

 

V. ELAE Members

 

The members in the executive committee shall perform any duties assigned to them by the President or Executive Committee.

 

VI. Past President

 

The ELAE Past president shall perform any duties assigned to them by the President or Executive Committee.

 

Section IV. Executive Committee Meetings

 

The executive committee of the ELAE shall meet on regular basis, and not less than 10 meetings per year. The quorum for any board meeting will be 50% of the board members plus one and these meetings to be held alternating between Abu Dhabi and Dubai. Votes of any administrative issue will be by open votes by members of the Executive Committee. The voted upon issues will be approved based on majority votes (50% plus one) from members of the ELAE executive committee attending the meeting. In case of a tie vote, the vote of the President shall count twice.

The revenues of ELAE include the members’ fees, according to the Article V-Section I. as well as any other contribution, subvention, donation, bequest and legacy and corresponding incomes, reserve fund and income from own assets, product from disposal of assets, revenue from publicity and sponsors, as well as other potential incomes or revenues as per prevailing laws and regulations. The ELAE funds is currently raised through pharmaceutical/ medical distribution companies’ sponsorship and delegate registration fees. Sponsorship is raised through agreement between the appointed PCO acting as the agent between the organization and the industry. The appointed PCO sign an agreement amongst each other in order to retrieve the funds. Sponsorship is divided according to tier levels that are differentiated through exposure, number of free delegates invited by sponsoring companies and other privileges such as industry talks during the congress. Delegation raised through individual and group registration schemas are purchased through the PCO’s online registration system whereas healthcare professionals can provide their credit card details upon purchasing a congress pass. Companies are also allowed to provide funds upon interest of purchasing group registration that is discounted based on the quantities purchased.

Section I. Fiscal Year

 

The Fiscal year of the ELAE shall be the calendar year.

 

Section II. Dissolution

 

In the case that the ELAE dissolves due to unforeseen reasons all proceedings, in the case of existence, including surpluses, assets and other forms of valuables will be provided as charity towards the use of ELAE Research within the COUNTRY whereas an applicable process for grant of funding research will proceed.

AMENDMENT OF THE RULES
These rules and regulations may be amended at any time by decision of the ELAE, subjected to an approval by the ILAE Executive Committee.